DEPT®/Operations

Operations Manager

Roles open in: London, Skopje

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Department Operations

Employment type Employee

Operations Manager

For our office in London, we’re looking for the ultimate smooth operator. Someone who’s capable of perfectly overseeing all projects, is data driven and who knows exactly what they need from an administrative point of view. Simply put, you’re the superpower behind our operation! 

JOB PURPOSE

As an Operations Manager, checking and adjusting the project administration of our account managers is what you do best. You will make sure that all projects are administered in the right way in our tools and systems, check booked hours and support the invoicing process. Being this smooth isn’t everyone’s strong suit — but you’re not everyone. 

KEY RESPONSIBILITIES

  • Manage the project administration in our PSA System (DEPT® Apps);
  • Check order lines vs budgets/ PO-numbers/ signed proposals & invoice status;
  • Create intercompany order lines and budgets;
  • Check and flag over-/underrun and false bookings on projects, supplier invoices and costs;
  • Own and improve our Timesheet review process;
  • Own and improve our Fixed Term Contracts Extensions process;
  • Own and improve our leave management and in particular Holiday Balances process;
  • Supporting Sr. Operations Manager with and/or owning ad-hoc projects orientated around operational efficiency and excellence. 

WHAT WE ARE LOOKING FOR

  • At least 2 years experience in a similar role;
  • Strong communication skills and proven experience communicating with senior stakeholders;
  • Process & data driven and experience in analyzing data / trends / feedback and translate this into solutions / process improvements;
  • Are commercially driven and have a ton of analytical insight;
  • Are practical, have a hands-on mentality, and are a problem-solver;
  • Are fluent in English;
  • Know how to work both independently and in a team; 
  • Have an assertive attitude;
  • Are quick in understanding tools like DEPT® Apps (PSA system) or Salesforce;
  • Are available full time (32-40 hours p/w) and can start immediately. 

WE OFFER:

  • Hybrid working: you have the choice to work from our office or remotely, and we have core working hours where you can choose your start and finish times to suit you;
  • A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
  • Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
  • The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
  • Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities.

WHO ARE WE? 

We are pioneers at heart. What does that mean? We are always looking forward, thinking of what we can create tomorrow that does not exist today. We were born digital and we are a new model of agency, with a deep skillset in tech and marketing. That’s why we hire curious, self-driven, talented people who never stop innovating. 

Our culture is big enough to cope and small enough to care. Meaning, that with people across 30+ countries, we’re big enough to provide you with the best tools, global opportunities, and benefits that help you thrive. While acting small by investing in you, your growth, and your team, and giving you the autonomy to solve our client’s problems, no matter where you are in the world.

DEPT® is committed to making a positive impact on the planet and since 2021 has been Climate Neutral and B Corporation certified.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine. 

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.

 

DEPT®/CULTURE

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